Rules & Regulations

1. This Society is affiliated with, and the Show runs under the rules and regulations of the Royal Agricultural Society of Western Australia, unless otherwise specified in this schedule.

2. The committee may at any time disqualify from exhibiting, either indefinitely or for such period as it may think fit, any exhibitor who has in the opinion of the committee been guilty of any breach of these regulations, or whose conduct whether at or during any Show of the Society has, in the opinion of the committee, been such that he is unfit to exhibit at any Show of the said Society.

3. The Society may refuse any entry without giving any reason therefore.

4. No person who has been disqualified from exhibiting at any Show of the said Society, or any Show affiliated therewith, shall during the period of disqualification be allowed to act as agent, representative or servant of any exhibitor at any Show of the Society.

5. During the period of disqualification no entry will be received from any person disqualified by the said Society or any Society affiliated therewith and should any entry be accidentally accepted it shall be deemed to be void and the entry fees returned.

6. The committee reserves the right to postpone and further postpone the Show from advertised dates and may make what alterations it deems necessary in the schedule of prizes or other Show arrangements.

7. The committee reserves the right to refuse admittance to any person or persons on the grounds. NO DOGS allowed on the grounds, except for those taking part in the show. These must be under strict control of their owners at all times.

8. Livestock which has been exhibited at any unregistered Show shall be disqualified from competing at any Show of the Society and the exhibitor of such stock shall be disqualified.

9. The decision of the committee on all points shall be final.ADMISSION

10. Admission to the grounds: Friday - ALL PERSONS 12 and over $5.00 - Children under 12 years and accompanied by an adult will have free admission. Members freeSaturday - All Adults 16 years and over $10.00. Children over 6 years and under 16 years $5.00, Aged and Invalid Pensioners and Senior Card Holders $5. Family (A family pass consists of 2 people 16 and over , with children under 16 years only) $20, Children under 6 and Members free. It is an accepted policy of the South West Group of Show Societies that everyone without a ticket or pass must pay the admission price to shows.ATTENDANTS’ PASSES

11. All livestock attendants’ passes will be issued on application to the Secretary before the day of the Show.

12. Firms exhibiting in the trade display area will be entitled to a free pass for one driver of each vehicle. Application must be made to the Secretary before Show Day.APPLICATIONS FOR TRADE SPACE

13. Applications for space for stands, machinery, implements, etc. close with the Secretary two weeks prior to the Show. Food stallholders to comply with health by-laws of the Shire of Augusta-Margaret River.

Public Liability Risk Insurance: All commercial exhibitors shall effect a public liability risk policy with an insurance company approved by the Society and shall produce on demand such policy or a receipt for the payment of the premium. The policy shall be for a sum not less than two million dollars, or five million dollars for sideshow operators.ENTRIES AND EXHIBITS

14. Entries accompanied by fees for all sections must be in the hands of the Secretary no later than Tuesday, 14 October, 2008. Entries can also be posted with the fees to: The Secretary, P.O. Box 135, Margaret River. Exhibit cards will be issued from the Secretary’s office, which will be open daily from Thursday 9 October, 2008 between the hours of 10.00am and 4.30pm. If exhibit cards are required to be returned by post please include a stamped self-addressed envelope.15. Should there be fewer than three entries in any class the committee reserves the right to amend the prize for the class.

16a. Every exhibit must be the bona fide property or produce of the exhibitor or have been in the possession of the exhibitor for at least six months. This does not apply to Horses in Action unless specifically stated.

b. All Exhibits in children’s section must be childs own work.

17. Entries not collected within 7 days after show will be disposed of.

17. All arrangements as to the position, classification and grouping of the exhibits shall be under the control of the stewards.

18. The Exhibitor will be held responsible for the collection of exhibits after the Show.

19. Every care will be taken but the committee will not accept responsibility for the loss or damage of exhibits. The Society will not be responsible for any accident that may be caused by the exhibitor and it shall be a condition of entry that each exhibitor shall hold the Society blameless against any legal proceedings arising from any such accident. All exhibitors must present Memo of Entry before collecting exhibits.

EXHIBITION HALL

20 Exhibition Hall judging on Friday, 17 October 2008. Please check the respective sections for benching times and information re. late entries.

21. With the exception of Stewards, the Exhibition Hall shall be cleared of all persons at 3.30pm on Saturday, 18 October 2008 and be re-opened at 4.00pm for Exhibitors to collect their exhibits. Re-entry shall only be upon presentation of "Receipt of Entry" to door keepers. Section Stewards to check items collected against "Receipt of Entry" items.

NB Exhibition hall closes Friday evening 8.15pm

22. All prize money must be collected at the Payout office on the Saturday of the Show, from 3.00pm.

23. In the event of there being no competition in any class, prizes may be given if the judges certify to particular merit, but they are specially requested to withhold prizes even where there is no competition if the exhibits are of inferior quality or not suitable for the class in which they are competing. They may award second and third prize instead of first, or even divide prizes.

24. Protests against awards must be in writing to the Secretary within 30 minutes of the Exhibition Hall opening (4pm Friday 17 October 2008) and must be accompanied by a deposit of half the money involved, which may be forfeited if the committee considers the protest frivolous.

25. Best exhibit in Exhibition Hall to be chosen from all First Prize exhibits in Exhibition Hall by an appointed committee of three.

STEWARDS AND JUDGES

26. Exhibition Hall stewards will be required to attend their section on Friday, 17 October 2008 at 8.30am for the placing of all exhibits.

27. Stewards for the stock sections should attend the showground at 8am on Saturday. 18 October 2008 unless otherwise instructed by their respective chief stewards.

28. Stewards must attend to the receiving, classification and placing of all exhibits. Also waiting on the judges, furnishing them with award books, prize cards and ribbons and any other information necessary.

29. If there is any dispute after judging, the steward must report this to the Secretary so that action can be taken promptly.

30. It shall be the duty of the steward to prevent any person interfering with the judge and if necessary to order the removal of the offender. Persons in charge of any exhibit must on no occasion address the judge or leave their exhibit during the judging unless authorised by the steward of the section in which they are competing.

31. Exhibition Hall stewards must be on hand at 3.30pm on the Saturday to check people taking articles from the Hall. Receipt of Entry must be produced.

32. Stewards will attend their respective judges at all times including being responsible for Luncheon tickets, which may be picked up on the morning of the Show.